What Prints Where On 2001 W2 Forms

What Prints Where On The 2001 Payroll W2

The following information explains how the Roundtable Software Advantage Payroll module determines the amounts to print in the various boxes of the W2 form.

Box e	Employee Name
	For tax year 2001, this box has been split into two areas--one for the employee’s last name and one for the first name and middle initial. When printing W2’s the program asks if names are swapped. If you have the last name first, answer this prompt "Yes". In order for Payroll program 26 to split the names as entered in the employee master successfully, you must have entered them consistently. Click here to review how the program determines the employee’s last name.
Box 1	Wages, tips, other compensation
	The total of all pay types that are not FWT–exempt, less the total of any Deduction Types listed in the Pre–Tax option of program 50, System Defaults, that are flagged as ‘Y’ in the FWT column. This includes any fringe benefits entered in System Defaults. This box also includes the employer portion of any deduction listed as Insurance Over $50,000. NOTE: Wages paid in the new year are not included in the previous year’s income, even if it is earned in the previous year. The Check Date is the determining factor. If the Check Date is for the new year, the income is accumulated for the new year.
Box 2	Federal income tax withheld
	The total for all deductions that have a Federal Reference of ‘1’ specified in the Deduction Master, program 3.
Box 3	Social security wages
	The total of all Pay Types for an employee that are subject to the OASDI tax, *excluding* tip amounts less any Deduction Types listed in the Pre–Tax option of System Defaults (program 50) that are flagged as ‘Y’ in the FICA column, *plus* any employer contributions for deductions listed as ‘Insurance Over $50,000’ when running program 26. The sum of this amount and the amount reported in Box 7 (if any) will not exceed the OASDI limit entered when running program 26.
Box 4	Social security tax withheld
	The total of the employee withheld amounts for any deductions listed as OASDI when running program 26.
Box 5	Medicare wages and tips
	This is the total of all pay types (tips included) that are not exempt from FICA plus any employer contributions to insurance deductions listed when running program 26, less any deductions listed under the Pre–tax option of System Defaults that are flagged as ‘Y’ in the FICA column, *plus* any employer contributions for deductions listed as ‘Insurance Over $50,000’.
Box 6	Medicare tax withheld
	The total of all deductions listed as Medicare deductions when running program 26.
Box 7	Social security tips
	The total of all tipped pay types that are not exempt from a social security deduction. (Tipped pay is indicated by a ‘Y’ to the Tip Amount prompt in the Pay Type master, program 1 of Payroll.)
Box 8	Allocated tips
	If Accounts Receivable is interacting with Payroll and the Employee Master has an Accounts Receivable salesperson number, Advantage will look to the Accumulated Sales in Accounts Receivable for that salesperson and multiply that amount by the Allocated Tips percentage entered when printing W2’s. As program 26 produces W2’s this amount is also written to the Month–, Quarter– and Year–to–Date Allocated Tips fields on the second screen of the employee master. If Accounts Receivable is not interacting with Payroll and you need an Allocated Tip amount to print in this box, you’ll have to enter that amount on the second screen of the Employee Master in the YTD Allocated Tips field. You can use program 21, Quick Edit, if you have several employees to change.
Box 9	Advanced EIC payment
	The negative of the YTD employee withheld amount for any deductions listed after saying ‘Y’ to the Enter EIC Deductions prompt when running program 26. Note that this amount should appear on the W2 as a positive, so the amount in the employee master should appear as a negative.
Box 10	Dependent care benefits
	This amount is determined by the pay and deduction types listed when running Payroll program 26. The total of all pay types and the employer contribution amounts for the deductions listed are added into this amount.
Box 11	Nonqualified plans
	The Roundtable Software Advantage Payroll module does not print in this box.
Box 12	See instructions for box 12
	This box prints Special Disclosure Items such as 401(k) contributions. While there are 19 different codes provided for by the IRS, the Payroll module will only report the following 6 codes: Code C–Cost of group–term life insurance over $50,000 The employer’s contributed amount for any deductions listed as ‘Insurance Over $50,000’ when printing W2’s. This amount also adds into the gross wages reported in boxes 1, 3 and 5. Code D–401(k) plans The employee’s portion of any deduction listed under the pre-tax option of System Defaults that has a "1" in the ‘Code On W-2’ column. Code E–403(b) plans The employee’s portion of any deduction listed under the pre-tax option of System Defaults that has a "2" in the ‘Code On W-2’ column. Code F–408(k)/SEP The employee’s portion of any deduction listed under the pre-tax option of System Defaults that has a "3" in the ‘Code On W-2’ column. Code S–408(p)/SIMPLE The employee’s portion of any deduction listed under the pre-tax option of System Defaults that has a "4" in the ‘Code On W-2’ column. Code K–20% Excise Tax On Excess Golden Parachute Payments The employee’s portion of any deduction listed under the pre-tax option of System Defaults that has a "5" in the ‘Code On W-2’ column. The code letter (C, D, E, F, S or K) will print to the left of the amount in the space provided in box 12. IF AN EMPLOYEE HAS MORE THAN 4 SPECIAL DISCLOSURE ITEMS, YOU WILL HAVE TO PRODUCE W2’S FOR THAT EMPLOYEE MANUALLY.
Box 13	Advantage will only mark (x) in the following options:
	Retirement plan:This box will be checked for any employee that has the Pension Plan prompt of program 6, Employee Master, answered "Y".
Box 14	Other
	This box will print one of the following: If you answer ‘Y’ to the Separate SUI/SDI Totals prompt when running program 26, the totals of up to 3 types of deductions will print in this box separate from one another. Only employee withheld amounts are reported here. If you answer ‘N’ to the Separate SUI/SDI Totals prompt, the system prints the total of all employee withheld amounts for deductions with a Federal Reference of 4 (SUI/SDI) and a State Reference that matches the one specified when printing W2s.
Box 15	State
	This is the first 3 characters of the state name entered when running program 26. You should enter the two-character postal state code for the state you are reporting. This box also prints the State ID number that you enter through the Edit option of System Defaults. If you are doing mulit-state payrolls, you can edit this field when printing W2's.
Box 16	State wages, tips, etc.
	The total of all pay types with a State Reference number matching the number entered when running program 26.
Box 17	State income tax
	The total of all deduction types with a Federal reference of zero and a state reference matching the one entered when running program 26.
Box 18	Local wages, tips, etc.
	The total of all pay types with a Local Reference number matching the number entered when running program 26.
Box 19	Local income tax
	The total of all deduction types with a Federal reference of zero and a local reference matching the one entered when running program 26.
Box 20	Locality name
	This is the first 6 characters of the Local Name entered when running program 26.

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