What's New In Version 3.3

Enhancement List
  • Contract Pricing
  • DOS-Reform Link
  • Service Order Processing
  • AR Collections
  • Price Standardization
  • Last Price Paid
  • Capturing Extended Credit Card Data
  • Inter-Company Comparative Analyses
  • AP Aged Schedule Only Prints Active Invoices
  • Printing Of Vacation, Sick And Other Earned And Used Hours On Payroll Checks
  • AR: Automatic Scrolling To First Detail With A Balance
  • AR: Enhanced Statement Printing
  • AR: Enhancements To Payment Posting
  • IN: Added More Detail To Discount Display 
  • PO: Added Range On PO Number To Audit Trail
  • PO: Retains Default Data When Entering Item Detail
  • PO: Shows Total Cost When Editing Invoice Hold Numbers
  • By Module
  • System Administrator
  • General Ledger
  • Accounts Payable
  • Payroll
  • Accounts Receivable
  • Inventory
  • Purchase Orders
  • Point of Sale
  • Billing
  • Order Entry
  • Job Cost
  • Customer Information
  • Import Data
  • Report Generator
  • File Fixer
  • File Maintenance
  • Global Enhancements

    Cross this off your list of most wanted features—it’s here! Do you find the price class and product category system for customer specific pricing too restrictive? Do you have customers that get special deals on specific items? Do you negotiate unique contract pricing with some customers? The new Contract Pricing feature gives you the ultimate level of flexibility—each customer can be assigned a unique price for any items in your Inventory. Contract pricing functions as an override to the existing discounting matrix, so you don’t have to start over from square one. Only those items that don’t fit your existing discount structure need to be set up under contract pricing.

    Contract Pricing allows you to enter a price list for specific customers. An item’s contract price for a customer can be entered directly in Accounts Receivable program 9 or you can assign a specific discount number from Inventory. By assigning a discount number, you have the flexibility to vary the contract price based on the item’s current list price. Contract pricing can be limited to a date range so that only invoices entered within that range would receive the contract price. Point of Sale, Billing and Order Entry can use contract pricing; Quick Sale, Job Cost and Time Billing cannot.

    The Range option allows you to add contract pricing for a range of items to a customer. You can limit the items by item number, group number, description and product category. This option allows you to assign the contract price as either a discount number or as a calculation based on the discount percent you enter here. When you enter a discount percent, the contract price will be a flat dollar amount. You can enter the contract ID to assign as well as the starting and ending dates.
    The Copy option allows you to copy the contract prices from one customer to another. You can even copy from and to the same customer. The prices to be copied can be limited through ranges on the contract ID and item number. As the program writes the new prices to the destination customer, it can either copy the contract ID from the source customer or assign a new contract ID that you enter in this screen. Similarly, the Start/End Dates can be copied from the original or new dates can be assigned.  If overlapping data is entered, the invoicing programs use the first valid detail listed for an item.

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    How often have you wished you could do these things directly from within the Roundtable Software Advantage Accounting System ? 
    Well wish no more--it’s here!
    The seamless link to
    Fabsoft’s DOS-Reform package
    gives users of the Roundtable Software Advantage Accounting System access
    to all these printing options.
    The Reform package from Fabsoft allows you to create and enhance all your business forms. With Reform, you can convert your ordinary looking forms to graphically enriched ones. Reform includes an editor that allows you to enhance your own forms with graphics, bar-codes, line objects, colors, fonts etc. Reform will electronically distribute your printing, faxing and e–mail deliveries so you never have to type in destination information again. The different types of outputs are: pre–printed form replication, free–form text, labels, all Avery type labels, bar-code labels, and checks with electric type fonts on plain paper. By using Reform, you’ll never have to buy those pre-printed forms again. We include a number of sample formats for invoices, orders, item labels, checks, etc., all customized for use with the Roundtable Software Advantage Accounting System.

    When printing from within version 3.3 of the Roundtable Software Advantage Accounting System, you have the option to send the output to the Reform package available from Fabsoft. The Reform program has two parts: (1) the Designer which allows you to create forms using all the capabilities of Windows layout programs; and (2) the Spooler that constantly monitors for text output from the Roundtable Software Advantage Accounting System and combines that with the forms you create through the Designer.

    If you are interested in the Reform package, there is a demo version included on the 3.3 distribution CD. Also be sure to visit the Fabsoft website for more information on the Reform package.

    Note that the DOS–Reform option is not available within Quick Sale program 14, Process Invoices because it prints invoices one line at a time rather than as a complete invoice.

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    Many businesses need scheduling and service order tracking, but most do not need the advanced features of our Time Billing or Job Cost packages to perform this function. If your business falls into this category, you’re going to love the new service order features in the Order Entry module.

    The key word is SIMPLE. Any regular order can easily be turned into a service order by filling in comments on the work to be done and assigning personnel and resources. Of course, whenever you assign resources that implies a need for scheduling and we’ve got that covered, too. Perhaps the handiest part of the new service order feature is the ability to view and print schedules for your resources.

    There is now a third screen available (shown above) in Order Entry program 1 (Orders) that will allow you to enter information concerning service aspects of the order. This screen is separated into 3 areas of three lines each where you can enter a description of the Problem, Action, and Resolution. In addition, you can add up to five resources to the order, specifying what date and time those resources are allocated to this order. As resources are entered, the system will not allow you to allocate a resource to more than one order for any time slice. Note that the Start and End times can only be on the hour and half–hour. The service order information you enter in program 1 prints on a separate page of the order.
    This program allows you to set up the resources you allocate to the service part of your business. Resources can be labor or material and can be as detailed as you like: you could be very general and only enter one resource for labor and one for material, or you could be very specific and enter each employee and every tool they carry as a resource (but keep in mind that you can only enter 5 resources per order).
    This program produces two reports: (1) a list of all allocation detail for each order to which a resource has been assigned; and (2) a chart that shows the schedule for whatever detail is included in the ranges you specify.
    This program gives you an on–screen look at all resource allocations. You can change the date, roll through 8 resources at a time and view each of three shifts. The program displays the order number a resource is allocated to or the Out of Service description if the resource is not available on the date you are viewing.

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    Unless you have the luxury of running a cash only business, you know the headaches of keeping your receivables current. The new Collection option in Accounts Receivable program 27 is designed to help you keep your past due accounts in check by pinpointing those accounts that need immediate attention. Just think: no more need for printing long reports and jumping from one program to another. From this single program, you can customize the list of past due accounts and see all you need to manage your collections, including the ability to drill down to individual invoice detail. It couldn’t be more efficient.
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    Your customers will perceive an extra degree of professionalism in your business when you standardize your prices. What is standardized pricing? It’s when all your prices end with a similar amount: for example, you might want all your prices to end in a factor of 5 cents (5.05, 23.10, 100.15 and so on) or you might want all your prices to end in 99 cents (0.99, 194.99 and so on). This powerful program is extremely flexible, so most any standardized pricing scheme can be accommodated. You even have the option of changing the discount prices to agree with your standardization scheme. As you can see on the screen above, there are many ranges available to limit the items affected by this program. This allows you to use different schemes for different groups of items.

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    You can now view the customer sales history for any item when invoicing through Point of Sale, Billing or Order Entry.
    At the unit price prompt, you can now enter an “L” to display a window showing the last five purchases the customer has made of that item, with the date, the price they paid, the quantity they purchased and your cost at the time (the cost can be turned off if you prefer).

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    Complete List of Enhancements by Module

    System Administrator

    * When SA7 adds new sections to your existing reports, it will now set their section lengths to zero so as not to interfere with your current formatting.

    * Program 9 (Relink) now works much harder at fixing broken links. In previous versions the program did not exhaust all possible options before deleting a link, now it tries much harder to preserve what it can. You may notice that the program now takes slightly longer to relink files - if the process takes a lot longer this is an indication that you should shrink the problem files as they are likely to contain many unused records.

    * Added a warning message to program 18 (Backup/Restore) that explains in detail why it can be dangerous to backup and restore single files (as opposed to complete modules).

    * When assigning certain display modes to numeric fields in program 11 (Modify Reports), the printing of these numbers would no longer line up properly with others unless you also moved the field around to compensate.

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    General Ledger
    Highlights indicated in red.

    * Ability To Produce Comparative Analyses Between Several Companies
    Added a field to the chart of accounts master that combines the three fields used to build a COA number; this gives you the ability to do comparative analysis between GL companies through Report Generator. This allows you to keep as many years of history as you like and use Report Generator to produce comparative analysis reports for the years represented by those companies.

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    Accounts Payable
    Highlights indicated in red.

    * Can Now Exclude Vendors With A Zero Balance From The Aged Schedule
    Added a prompt in Program 20 (Aged Schedule) to exclude vendors with zero balance. This will shorten aged reports considerably for those who do not like to purge their active invoice files.

    * Changed program 7 (Disbursements) to display partially paid multi-detail invoices in a more understandable manner.

    * Changed program 9 (Edit/Delete Vouchers) to do a better job of recreating balances on multi-detail invoices.

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    Highlights indicated in red.

    * Added direct deposit information to Employee Master reports.

    * Added the ability to print earned and used sick, vacation and other hours on checks (program 18).

    * Fixed problems with voiding checks if hours per week in System Defaults is set to 0 (which it shouldn’t be, anyway).

    * Fixed tabbing problems in program 3 (Deduction Types) that occurred if COAs were left blank.

    * Fixed some display problems and added the tax table version numbers to the screen display in program 58 (Transfer Tax Tables).

    * Added back the top stub check format that was removed in version 3.2.

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    Accounts Receivable
    Highlights indicated in red.

    * New Collection option added to program 27 (View Invoices)
    This new feature allows you to view a list of customers, displaying only those with a certain minimum balance past due or a minimum number of days past due. Along with basic customer information (including the contact name and phone number), you will also see their total balance past due, the amount past due for the number of days you choose, plus other pertinent info. Once the list is displayed, you can toggle over to the invoice view for a customer of your choice to see detailed information about their account. This allows your collections manager to see all that they need from one program, customized to their needs, without printing out lengthy reports.

    * Automatic Scrolling To Oldest Outstanding Detail
    Program 27 (View Invoices) now automatically scrolls the invoice list to the first invoice with a balance. If you have a  lot of zero balance invoices on your customers, this will save a lot of time in rolling down to the current activity.

    * Added A Cutoff Date Option In Program 31 (Statements)
    No activity beyond this date will be printed on statements. The major application for this is when printing statements that are supposed to go out on a specific date but for some reason the printing has had to be put off until later. This new feature is also useful in printing historical statements.

    * New Option In program 31 (Statements) To Suppress Printing Of Zero Balance Invoices
    If you prefer to show your customers only their outstanding invoices rather than all their activity, this will save you a lot of unnecessary paper.  For those who use the ‘no purge’ purge option (or wish to use it), this will make printing statements out of program 31 far more practical.

    * New Category Of Statement Message
    Added the ability to have a statement message print for customers who do not fit any of the conditions that make other statement messages print (typically, customers with 0 balance, or no balance past due). This allows you to do some advertising to your customers who don’t need a dunning message.

    * Added a separate Clear option for Customer Statistics in program 53 (Clear Sales Totals). Previously these totals were cleared whenever you cleared for Customers, now they can operate independently.

    * Automatic Scrolling To Oldest Outstanding Detail
    Program 18 (Post Payments) now automatically scrolls the invoice list to the first invoice with a balance. If you have a  lot of zero balance invoices on your customers, this will save a lot of time in rolling down to the current activity.

    * Added the ability to include reference text on Cash and Miscellaneous receipts in program 18 (Post Payments). Previously you could only have references on checks and credit cards.

    * Program 18 (Post Payments) now automatically copies the main payment reference to the secondary reference field that you get when posting payments to multiple invoices. You can still edit this field to have something different in it if you like, but this will save rekeying for those who do not need customized references on each payment.

    * Program 53 (Clear Sales Totals) has been optimized to do its job much faster. When clearing large masters (for instance, the Customer Master), this program will do its work at least twice as fast as before.

    * Programs 34 (Process Postings) and 51 (Month-End Purge) will no longer calculate a default commission if the commission code on an invoice is invalid, it will calculate no commission. While this may have been a helpful feature to some, we felt that it was much more likely to cause problems for most users.

    * Suppressed printing of the Budget Balance line on statements (program 31) for budgets with zero balance.

    * Program 17 (Post Invoices) will no longer allow you to enter invalid departments and salespersons.

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    Highlights indicated in red.

    * New program 35, Price Standardization
    This new program allows you to set your prices to all have the same suffix (for instance, have all prices end with 99 cents), or to round all your prices by the same factor (for instance, only multiples of a nickel). The program automatically recomputes markups/gross profit, and can also apply standardization to discount prices at your option. The program automatically prints an audit of all price changes so that you know which items need to be retagged.

    * Added display of quantity on hand, quantity allocated (if active), and year-to-date quantity sold to program 10 (Discounts).

    * Program 29 (Below Minimum) now excludes Affect=Yes parent items since they should never be in stock anyway.

    * Program 55 (Import) now does a better job of finding vendors when importing receiving data. Was sometimes duplicating vendors on items.

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    Purchase Orders
    Highlights indicated in red.

    * Added a PO Number range to program 12 (Print/Clear Audit Trail).

    * Program 9 (Post Purchase Orders) now retains default information when entering detail lines on a PO.

    * Program 9 (Post Purchase Orders) now shows the total cost of the PO on screen 1 when in Edit or Invoice Hold PO modes.

    * Added a lookup at the Department Number field in program 10 (Post Items Received) when using the Add option.

    * Program 14 (Print POs) now includes the item location on the receiving form report format (this feature was supposed to be in version 3.2 but was somehow lost).

    * Program 10 (Post Items Received) is now better behaved if you use a semicolon to skip fields when in item entry mode.

    * Fixed some screen clearing problems in program 10 (Post Items Received) when adding items to a PO on the fly.

    * In Program 11 (Auto-Create POs), if you selected to create based on adjusted warehouse quantities, for serialized items it would sometimes miss some allocations that should have been considered for determining the adjusted quantity.

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    Point Of Sale
    Highlights indicated in red.

    * Point Of Sale Archiver Added
    You can now archive your Point Of Sale invoices in a separate company for later reprinting, management reporting and sales analysis. Program 11 (Update) has new options for setting up and updating to your archive company.

    * Ability To View The Last 5 Prices Paid By A Customer For The Current Item
    Programs 4 (Full Invoicing) and 5 (Quick Invoicing) now allow you to see customer sales history for any item when at the unit price prompt. Entering “L” at Unit Price will display a window showing the last five purchases the customer has made of that item, with the date, the price they paid, the quantity they purchased and your cost at the time (this portion can be turned off if you prefer).

    * Option To View Customer Notes “Automatically” When Invoicing
    A new option has been added to program 50 (System Defaults) that allows you to have customer notes automatically pop up in programs 4 (Full Invoicing) and 5 (Quick Invoicing). If it’s important that your clerks keep abreast of customer notes, this assures that they won’t forget to review them.

    * Option To Warn When Selling Out Of Stock Items
    A new option has been added to program 50 (System Defaults) that will trigger a warning message in programs 4 (Full Invoicing) and 5 (Quick Invoicing) if a clerk sells an item that is supposed to be out of stock. The warning is customizable so that it will appear for out of stock conditions based on item quantity on hand, quantity available, warehouse quantity on hand, or warehouse quantity available. Even if you are doing traditional counter sales where customers come to the checkout with product in hand, this is a great feature for keeping a ‘sanity check’ on the inventory quantity within the software as compared to actual inventory on hand.

    * Option To Choose Between Item And Warehouse Quantity For Display
    A new option has been added to program 50 (System Defaults) that will allow you to customize the display of Inventory item quantities in program 4 (Full Invoicing). You can choose to see either total quantity on hand, or just the quantity in the currently active  warehouse.

    * Can Now View And Edit Estimates In Program 4 (Full Invoicing)
    Estimates will now be listed under the Hold option, and can be retrieved for editing.

    * Added lookups on customer number and/or invoice number in program 8 (Detail Summary), 11, (Update), 13 (Reprint) and 51 (Invoice From Estimate).

    * Added the ability to include reference text on Cash and Miscellaneous receipts in program 4 (Full Invoicing) and 5 (Quick Invoicing). Previously you could only have references on checks and credit cards.

    * Program 8 (Detail Summary) now includes an option to print updated invoices.

    * Ability To Choose Printer When Reprinting Invoices And Estimates
    Program 13 (Reprint Invoices) now allows you to choose any printer you like instead of using system defaults printers. You can now also print to screen, Report Viewer, file or DOS-Reform.

    * Automatically Determine Resale Status
    New option in System Defaults (Program 50) allows you to tell the system how it should determine the value for the Resale flag. It can be based on the customer’s tax exempt number and can be different depending on if it is a Cash or AR sale.

    * Program 13 (Reprint Invoices) has new ranges for invoice date and customer number.

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    Highlights indicated in red.

    * Ability To View The Last 5 Prices Paid By A Customer For The Current Item
    Program 4 (Invoicing)  now allows you to see customer sales history for any item when at the unit price prompt. Entering “L” at Unit Price now displays a window showing the last five purchases the customer has made of that item, with the date, the price they paid, the quantity they purchased and your cost at the time (the cost can be turned off if you prefer).

    * Program 4 (Invoicing), 7 (Carrier Recap) and 11 (Packing List) did not properly check to verify that carriers were valid.

    * The Last Price Paid feature now works for non–inventory items in addition to inventory items.

    * Invoice notes fields are now included on all the invoice report formats.

    * Previously, when an item was assigned a quantity break discount in Order Entry and a portion of that order was transferred to Billing where the item quantity shipped would receive a lesser quantity break, editing that line in Billing would recalculate the discount. This no longer happens with invoices based on orders.

    * Program 9 (View Invoices) had tabbing problems if there were no invoices to view.

    * The Affect AR option of program 1 (Carrier Table) would eventually die if it encountered a huge number of ship–to addresses.

    * New carrier tables added to sample data (company AA), including new Fedex Ground service. These can be transferred by using the Archive Setup option of Billing program 8.

    * When printing invoices through program 4 (Invoicing), if the invoice included a huge amount of text (like a contract page) the program couldn’t handle it.

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    Order Entry
    Highlights indicated in red.

    * Ability To View The Last 5 Prices Paid By A Customer For The Current Item
    Program 1 (Prepare Orders)  now allows you to see customer sales history for any item when at the unit price prompt. Entering “L” at Unit Price  now displays a window showing the last five purchases the customer has made of that item, with the date, the price they paid, the quantity they purchased and your cost at the time (the cost can be turned off if you prefer).

    * New Functionality To Track Service Order Data
    You can now process service orders through Order Entry. You can define the resources you allocate to service orders through the new Resource Master (program 9), define up to 5 resources and their scheduled times on each order (in addition to lots of room for write up of the service to be done and the results of the service calls), and view and print schedules for your resources. This new feature is ideal for maintenance companies, repair and installation services, even companies that do equipment rentals.

    * Program 3 (Picking Tickets) Has Had Many Enhancements Added
    You can now print picking tickets in order by Order Number, Item or Location, and then within those sort orders add secondary sorts by warehouse, warehouse location, item location and others. You can also define new page break conditions based on the changing of these or other fields. The report formats have also been significantly enhanced to print cleaner, more informative reports.

    * The Last Price Paid feature now works for non–inventory items in addition to inventory items.

    * Order notes fields are now included on all the order report formats.

    * The default order report format was unspeakably ugly. The default format now looks like a proper order with nice page formatting.

    * When printing orders through program 1 (Prepare Orders), if the order included a huge amount of text (like a contract page) the program couldn’t handle it.

    * Program 1 (Prepare Orders) did not properly check to verify that carriers were valid.

    * Program 6 (View Orders) can now retrieve orders based on the Customer PO field.

    * Program 1 did not properly round tax calculations when tax was set to round up and the amount to be rounded up was extremely tiny.

    * With allocations turned on in Inventory, if you tried to delete an order in program 51 (Delete Orders) which had explosion items on it, and the order had not yet been updated by program 5 (Update Inventory) the program would sometimes lock up.

    * If you ran program 5 (Update Inventory) after partially picking a serialized item, the program would only allocate the unpicked portion (should have allocated the full amount regardless).

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    Job Cost

    * When posting non–inventory items in program 17 (Post Actuals), if the item is already on the function, the program will now pull the description previously entered as the default.

    * When deleting a posting in program 17 (Post Actuals) the program reversed  the cost amounts on the work order based on current average cost rather than the cost associated with the posting being deleted.

    * Program 24 (Billing Invoices) sometimes had penny rounding problems in column H of the AIA report.

    * Program 24 (Billing Invoices) did not fill out the amount on the AIA report titled Current Balance To Finish Plus Retainage; now it does.

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    Customer Information

    * Added new fields to the transfer list in program 4 (Copy AR Information), including State, E–Mail, Customer Since and Phone 2.

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    Import Data

    * Added new fields to the import list for AR (including State, Fax Number, Customer Stats fields, etc) and for AP (including Fax Number, E–Mail, Web Address, etc.).

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    File Fixer

    * Previously the program reminded you to reorganize your files after running a repair, but didn’t enforce this extremely important step. Now the issue is forced by the program setting the key files’ status to damaged so that you will have to do it before you can use the file(s) again.

    * Added a warning message that reminds the user to recreate their company address info and custom sort orders after recreating an FR file.

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    File Maintenance
    Highlights indicated in red.

    * Added An Option To Delete Records
    This is a very powerful option and using it incorrectly or in the wrong circumstances can seriously damage your data. Use this option only when you are quite sure that it is absolutely necessary.

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    Report Generator
    Highlights indicated in red.

    * Can Now Match Into The Same File In A Different Company
    Now have the ability to do comparative analysis between companies. Can now match between masters with the same primary key in different companies so that you can print multi-company reports for companies that share data.

    * If you let a report default to Primary Key order for the printing order, on some reports it would print in file sequence order instead. Now you don’t have to go and specify this manually, it will do it correctly without intervention.

    * Now program 3 (Print Report) pays attention to default print modes defined in System Defaults and on reports.

    * When deleting variables on a format, program 2 (Create/Edit Format) would occasionally refuse to do it for reasons that did not really apply.

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    Global Enhancements
    Highlights indicated in red.

    * Contract Pricing
    You now have the ability to define contract (or custom) pricing for your customers. If you give special pricing on a customer by customer basis, or just find that 10 pricing classes is too few, this new feature is the ultimate answer. You can define special pricing for any customers in your AR database in relation to any items in your Inventory database, including the ability to define start and end dates for the special pricing. Also included are powerful tools for management of the contract pricing feature, including adding contract pricing by ranges of customers and items, copying contract set-ups from one customer to a whole group of customers, and purging contracts based on many different criteria. The contract pricing master program is in Accounts Receivable, and contract pricing is automatically used by the Point Of Sale, Billing and Order Entry modules.

    * Interface With Fabsoft’s Reform Package
    If you are running Windows workstations you can now  print reports directly out of the Roundtable Software Advantage Accounting System  that use Windows fonts, bar codes, graphics, etc. This new feature is based on a link between the accounting software and the third-party product Reform by Fabsoft. To print ‘Windows style’ reports, you define the report in the Reform package and then print your reports normally in the product, except that you choose the Reform option at the printer selection window. This will allow Reform to automatically pick up the report, reformat as per your specifications, and then automatically send it to a Windows printer or even route the report to a fax or as an email message. The Reform product is an extra cost add-on product available from Fabsoft and is not a product of Roundtable Software. You will receive a demo version of the product plus a batch of sample report formats for the Roundtable Software Advantage Accounting System on your version 3.3 CD.

    * The IC-Verify Credit Card Interface Now Sends Extended Credit Card Information
    The IC-Verify credit card interface now sends the extended credit card information to IC-Verify that is being requested by some credit card merchant service companies. If you use the IC-Verify interface this new feature may qualify you for a better discount rate on credit card sales - be sure to check with your merchant services provider.

    * The control code Ctrl-N used to more quickly get to notes did not automatically scroll the lookup to the currently active master for RDA-based files (link Salesperson, Department, etc), now it does.

    * On some particular systems, doing a screen print would leave a small junk file in the SYS directory that couldn’t be deleted. The print screen facility also now works properly in multi-user environments when two terminals try to print a screen simultaneously.

    * When using command line scripts, you can now change companies at a module menu without getting locked up.

    * If the on-the-fly file expand option was used to expand Inventory file 1 (Item Master), the item history file should also have been expanded as well.

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