What's New In Version 3.2
What’s New In Version 3.2
Highlights indicated in red.
[ Global Enhancements ]
[ System Administrator ]
[ General Ledger ]
[ Accounts Payable ] [ Payroll
] [ Accounts Receivable ]
[ Inventory ] [ Purchase
Orders ]
[ Point of Sale ]
[ Billing ] [ Order
Entry ] [ Job Cost ]
[ Quick Sale ] [ Time
Billing ] [ Canadian Payroll
]
[ Report Generator ]
[ File Fixer ] [ Screen
Builder ] [ File Maintenance
] [ Magnetic Media ]
* Added the terminal date to all screens.
* Notes can now be accessed more directly with a hotkey (see below). This eliminates having to navigate through several menus before you choose the type of note you want to edit. Also improved the master lookup for notes so that it automatically scrolls to the nearest match for the master that is currently displayed on the screen.
* You can now use DOS scripts to enter and run processes in the Roundtable Software Advantage Accounting System (as you were able to do with the old Premier package).
* Global Add Item and Add Customer windows have been significantly improved. RapidEntry capabilities have been added, security has been added and these functions can now be accessed with hotkeys (see below) rather than having to navigate through menus. When hotkeys are used, the added customer or item is also automatically returned to the field if you access these functions from Customer Number or Item Number prompts.
* Annoying, buggy and memory hogging security audit logfile feature has been removed
* Significantly improved the way the system stores notes. Previously notes could easily be lost (disappear) in certain circumstances. Also fixed many programs so that they delete notes when the associated master is deleted, thus saving space in these files.
* The system will now automatically send mode 0 printer codes to the printer without having to manually choose this option in the printer window. This new functionality will make it much easier to use the low-end inkjet printers that do not offer a control panel for saving settings (such as 66 lines per page).
* Windows networks (Windows peer-to-peer, Windows NT) now have access to 9 printers instead of 5. The additional printers are configured as LPT4-7 and can be used to print to local and network printers.
* Added ARETRIES environment variable that allows the user to configure how many times the software will try to read a record before giving up and reporting a record/file lock. This can be useful on extremely fast networks where the default of 20 retries does not take enough time to outlast a momentary temporary lock put on a record by another process. Allowable values are 1 to 200.
* Increased the number of files that can be opened by the software at any one time from 40 to 60. This will give some of the bigger programs the ability to open all the files they need at once rather than swapping them in and out. Should improve speed a bit in those programs. Note that users should now set their FILES in workstation CONFIG.SYS to a minimum of 65 (previously the minimum was 45).
* All module menus have been enhanced to automatically display a complete list of all the module's programs on the screen. You can still use the multi-level menu system to choose programs, but this display shows all the programs and program numbers at a glance so that you can more easily use the Goto window. In simpler terms, the module menus now look a lot like the old Premier menus.
* When logging into the Roundtable Software Advantage Accounting System, you now receive a warning if your terminal number is already assigned to another active user.
* The Backup/Restore program is back! Those of you who loved this little utility program back in Premier will be glad to see it return. You can make quick backups to floppy disk, hard drive or Zip disk and choose entire modules, or just individual files. This feature is not available in the Unix version of the product.
* Added a new option that will do a sweep of all your directories looking for and deleting orphaned work files.
* In program 6 View Sizes, removed the display of Used and Available Records for RDA-based files since the numbers were meaningless.
* You can now input up to 4 decimal percentages in program 54-Amortization schedule (previously it was just two).
* Program 10-GL Entries now correctly maintains the net document amount, and the + key to increment the document code works properly (previously available as a patch).
* Updated W-2 printing to remove subtotals which are no longer supported by the federal government and updated 1099-MISC to conform to current form layout.
* Program 13-General Ledger Summary now prints vendor names and COA descriptions on the report.
* Program 23-View Invoices has gone through a major facelift to display additional important information about the vendor when you are viewing invoices. New fields include vendor phone number, fax number, terms, account number, etc. The display has also been cleaned up to make things much more readable.
* Added new fields to the vendor master - E-Mail Address, Web Site and Vendor Account Number. The Vendor Account Number has been also been added to the checks printed in program 18.
* Program 5-Post Invoices now checks COA numbers right away rather than waiting until you get to OK/Cancel to give an error on a mistyped COA.
* Updated 1099-MISC format to conform to current form layout.
* Direct Deposit has been improved so that those not doing their direct deposit through NPC will not have to go through all the motions of pretending that they are. Also improved how program 20-Update looks at direct deposit so that it does a better job of recognizing whether you are using it or not.
* Updated W-2 and 1099-MISC printing for current requirements. This included removing subtotal W2s which are no longer accepted by the federal government, improved the Grand Total W-2 so that it includes more information that is needed to fill out the manual transmittal form. All print formats were updated to put data in the right places on both current forms, and the laser formats have been changed so that they should print correctly on most HP Laserjets and compatibles without having to fool around with all kinds of printer codes.
* Fixed programs 20, 27 and 53 which would make a macro lock up when it tried to enter them.
* In program 6-Employee Master, it will now give a warning if you try to delete an employee for whom no W-2 or 1099 has been printed.
* All federal and state payroll tax tables have been updated for current tax laws and rates. All information gathered from current Commerce Clearinghouse publications to ensure accuracy.
* Tax tables now have the ability to round deduction amounts to the nearest whole dollar. This is a new requirement in almost a dozen states.
* AR now tracks customer statistics for each of your customers. Statistics include current and accumulated figures for number of invoices, number of payments received, number of service charges, total invoice amount, highest invoice amount, highest balance amount, average days to pay and average invoice amount. All this information is located on a Statistics screen which also includes the new fields Customer Since, Last Payment Date and Statistics Tracked Since and Number of Outstanding Invoices.
* Also added to the Customer Master are fields for E-Mail Address, Telephone 2 (for cell phones and beeper numbers) and State. The new State field is a harbinger of things to come as we will in the future begin to offer more specific address fields to enhance searching and sorting capabilities and more advanced capabilities to interface with other software packages (which often require these more specific address fields). Also included with this release will be an outside command-line utility which will find state information in your regular address fields and duplicate it in the new field.
* Added a default aging method to AR system defaults. This default will be used by AR27-View Invoices, AR29-Aging Schedule and AR31-Statements. You will still have the ability to change the aging method in these programs if you wish.
* Changed the default cut-off date in program 29-Aging Schedule to December 31, 2099. This will help to eliminate perceived problems of unequal balances caused when post-dated transactions fail to print on the aging reports.
* Added new ranges to program 23-Invoice Summary for Invoice Number, Customer Number and Department Number.
* Added new ranges to program 24-Payment Summary for Invoice Number and Customer Number.
* Updated 1099 printing to conform with current form requirements.
* Inventory has been improved to automatically update your entire database when you make changes to the way you use the Inventory module. In Inventory program 50, when you change your settings for costing, explosions, vendors, allocations, audit trail, warehouses and serial numbers, you will now be asked if and how you would like the system to automatically update your files. For instance, if you change from a costing basis of average to FIFO or LIFO, the program will ask if you want a FIFO/LIFO list to be generated for all items in your inventory. Or, if you turn off warehousing, the program will ask if you want the system to clear all existing warehouses from the Inventory system. None of these new functions is mandatory - if you are just changing a system setting temporarily for some sort of maintenance work, you can tell the program to leave everything alone.
* Fixed program 31-Audit Trail which sometimes gave errors when printing audit information for deleted items.
* Changed program 29-Below Minimum to sort the daily minimum report properly.
* Changed program 25-Produce/Receive so that it would not set the vendor cost to 0 if you received a quantity of 0.
* Changed program 11-Vendor Costs to correct some erratic behavior when doing lookups by Item Description.
* Added the ability to F6 lookup on item number in program 31-Audit Trail.
* Changed program 25-Produce/Receive to get around problems in a third party TSR package called Max that was trashing memory in the Roundtable Software Advantage Accounting System's dataspace.
* Made a number of changes to program 12-Delete Items, including making the ranges conform to the standard of the rest of the package, improving security functionality when explosions are turned off in system defaults, etc.
* Variance reports and the conditions that generate them in program 55-Import have been improved so that they will print correctly on multiple runs, not print when importing receipts and be more consistent in general about asking the user if they want to print them.
* Added the ability to receive by item number in program 10-Receiving. This means that you can now easily use a bar code scanner to input received items rather than having to key in line numbers. This will also be helpful for users who create very large POs and don't want to have to scroll through an entire PO to find a particular item. You can now just type in the item number and the program will automatically find that item on the PO.
* Now automatically calculates expected dates for items added to POs based on the lead time specified for the vendor in Inventory program 11-Vendor Costs. Previously this field always defaulted to 00/00/00.
* Added Item Location to the Receiving Form in PO14-Print Purchase Orders.
* In program 8-Detail Summary, added rangeson Customer Number, Invoice Date, and Invoice/Hold Number.
* In some areas of Point Of Sale it looked like you could put notes on invoices. These bogus references were removed since you can't.
* Added all the features of our popular Billing Archiver add-on package directly into the Billing module. Now you can save your old invoices practically forever by sending them to a secondary Billing company when you purge them from your 'live' company. Sending old invoices to an archive company keeps your 'live' company small so that printing reports and updating at the end of the day are much quicker because they don't have to sift through thousands of old invoices. Simply use the archive company to reprint or view old invoices and generate historical reports.
* In program 4 you can now type an "L" at the Unit Price field and the system will look at Accounts Receivable's Sales History to determine the price last paid by this customer for the current item. The price will then pop up as the default in the field. This powerful feature allows you to do automated specific customer/item pricing when you have too many different price set-ups to be handled by the system's standard price class structure.
* Current carrier rate tables have been added to the AA sample data files for US Postal Service (Express Mail, Priority Mail and 4th Class), United Parcel Service (US Ground, 3 Day, 2 Day, 2 Day AM, Next Day, Next Day Saver, Canada Standard, Canada Expedited, Canada Express, Worldwide Standard, Worldwide Expedited, Worldwide Express) and Federal Express (Express Saver, 2 Day, Standard Overnight, Priority Overnight, First Overnight, International Economy, International Priority, International First, Same Day). UPS rates are the new ones going into effect in February 2000. These tables can be easily transferred to your live system with the automated Carrier Table update which has also been added to Billing.
* Changed the way it asks for carrier numbers in program 4 so that you can use the semicolon to get through that. Previously it forced you to stop at those prompts.
* Some Billing invoice formats with LOTS of text couldn't be printed in program 4 because not enough memory was available to load the entire format. Reworked this situation so that it should now be able to handle most anything you could possibly throw at it.
* Fixed some minor penny difference problems on cost when updating invoices with FIFO/LIFO item costing to Accounts Receivable.
* Program 4 now displays costs (if you have that feature turned on) in both Add and Edit mode, Previously only displayed costs in Add mode. Note that the costs displayed, unless edited, reflect the cost from Inventory which may change by the time you update the invoice.
* Changed the Customer PO field to be left justified (would you believe this was our most requested enhancement?).
* Added the ability to disallow new orders for customers who are over their credit limit or have overdue invoices in Accounts Receivable. This feature is customizable so that you can choose whether to allow such orders with Supervisor approval or to disallow them completely. In addition, you can assign a grace period on overdue invoices so that customers who are just slightly overdue can continue to order.
* Added a Print Order option in program 1 so that each order can be printed when it is entered rather than printing them after the fact and by ranges from program 2.
* In program 1 you can now type an "L" at the Unit Price field and the system will look at Accounts Receivable's Sales History to determine the price last paid by this customer for the current item. The price will then pop up as the default in the field. This powerful feature allows you to do automated specific customer/item pricing when you have too many different price set-ups to be handled by the system's standard price class structure.
* Added the ability to pick by item number in program 4-Post Picked. This means that you can now easily use a bar code scanner to input picked items rather than having to key in line numbers. This will also be helpful for users who create very large orders and don't want to have to scroll through an entire order to find a particular item. You can now just type in the item number and the program will automatically find that item on the order.
* Now automatically calculates expected dates for items on drop ship POs based on the lead time specified for the vendor in Inventory program 11-Vendor Costs. Previously POs created in program 52 always left the expected dates blank.
* If cost is edited for an item that is flagged for drop shipment, that edited cost will follow through to the PO that is created by program 52.
* Program 1 now displays costs (if you have that feature turned on) in both Add and Edit mode, Previously only displayed costs in Add mode. Note that the costs displayed, unless edited, reflect the cost from Inventory which may change by the time you update the invoice.
* Removed the warning about allocations in program 53-Purge if you don't have that feature turned on in Inventory.
* Changed the Customer PO field to be left justified (would you believe this was our most requested enhancement?).
* In program 24-Print Invoice, if you printed multiple invoices the second and subsequent invoices now conform to the proper format. Also made changes to the invoice formats to remove large gaps between portions of the report.
* The Detail Report in program 37-Direct/Allocation Report would not print if General Ledger had been updated recently. Now ignores this factor since it has nothing to do with the contents of the report.
* Program 14-Invoicing forced you to stop at the Taxable and Product Category fields on each line item. Now it will skip over them but will allow you to tab back to them if you wish to edit the information.
* Added a new option to program 17-End Of Day Update called Reinstate. This option will allow you to recreate a lost or damaged EXP file by 'unflagging' the invoices in Quick Sale so that they can be re-updated (recreating the EXP file) again.
* Program 1-Customers now allows you to add notes on these masters.
* Fixed problems with entering times in various combinations of minute and decimal accuracy.
* Now gives additional technical information on errors found in data files.
* Fixed some verbiage on the Update screen to make things clearer (previous text said pretty much exactly the opposite to what was really meant).
* Changed so that you can return through 0 date fields without having to type the 0.
* Changed to not allow display or edit of text fields longer than 39 characters.
* Now can save printer defaults by format and have them show up as defaults when in program 3 printing reports.
* Added many fields that were missing from the Report Generator dictionaries (including, of course, all the new fields added in this release).
With this release, Canadian Payroll is no longer supported and will not be updated in the future.
Brought both W2 and 1099 reporting into compliance with governmental regulations for the 1999 tax year (2000 reporting).
Added option to write the "S" records for state reporting of W2 data. This option writes the data suggested by the federal guidelines and may not be acceptable by your state. You must verify that your state taxing authority will accept this format before submitting.
Anyone who purchased version 3.2 prior to January 31, 2000 should receive a diskette from their reseller that contains the Magnetic Media update.
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